Privacy Policy

Privacy and Security Policy

Last updated: 02 October 2023

Who we are

Our website address is: , the competition platform and portal administered by Vertaxle International UK Ltd in accordance to the law of England and Wales with head office at Arquitectum, Vertaxle International, International House, 223 Regent Street, London,W1B 2QD, United Kingdom. The data controller, Arquitectum can be contacted at

This Privacy Policy governs the collection, storage and use of the personal data collected on our website or platform. It also provides information on how the Arquitectum collects and processes the personal data of visitors to the competition website.

We undertake to respect your right to lawful processing and protection of your personal data as well as to comply with the applicable laws and regulations on the protection of personal data as set by the law of the United Kingdom and those set out by General Data Protection Regulation (GDPR) and others relating to the process of data.

By accessing our website, you confirm that you have read, understood and agreed to this Privacy Policy.

What data we collect


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When visitors contact us using the contact form provided we collect the data shown in the contact form, and also the visitor’s IP address, browser user agent string to help spam detection and device screen size.

Device information

When you visit the Portal, we automatically collect certain information about your device, including information about your web browser, IP address, device model, screen size, time zone, geographic location and some of the cookies that are installed on your device.

Log files

Log files track actions occurring on our website and systems and may collect data about your IP address, date and time of visit, referring page, device type, operating system, browser type and Internet service provider.

Competition registration

When you register an entry for a competition, we collect certain personal information you as an individual including your first name, surname, email address, and sometimes phone number.

Payment transaction

When you are in the process of making and as part of payment transaction process, we collect certain personal information from you or through our third-party payment gateway provider including your first name, surname, email address, phone number and address and transaction detail.

Competition prize winner

As part of the administration and processing of winners prize allocation to you as winner, we collect certain personal information from you to confirm and satisfied our legal obligation which may including your first name, surname, email address, official government identification number, phone number and address.

Personal data we collect

We may collect the personal data such as name, surname email, and address:

– When you register to enter a competition.

– When you subscribe to recieve our newletter or to our mailing list.

– When you send us information relating to a specific competition or support query.

– When you make a payment for a competition registration.

– When you apply to claim a prize as a competition winner.


Cookies are small text files sent from a web server to a user’s browser during a visit to a website. Cookies do not grant or allow access to your computer or contain any personal data.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information. Login cookies last for two days. If you select “Remember Me”, your login will persist for 2 (two) weeks. If you log out of your account, the login cookies will be removed.

Our website uses cookies:

– Strictly necessary and functional cookies to provide and support basic technical functional performance of the website. And such strictly necessary cookies do not require any explicit user consent.

–  Analytics cookies to understand the User’s interaction with the Portal. Analytics cookies are used based on User consent.

– No advertising, marketing or tracking cookies are used by our website.

Our website functionality cookies should expire after a 1 (one) month.

You may modify, withdraw consent to use of cookies or all together refuse all cookies through your browser settings at any time. You can find more information about cookies, how to control their use through your browser settings. However, should you choose to withdraw your consent for cookies you previously consented to, some functions of the website might not work properly.

Behavioural Advertising

Our website does not use any behavioural cookies or algorithms to target your with marketing communication or advertisements.

Embedded content from other websites

Articles on our website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Why we collect any personal data

– We collect your personal data in on the website in order to:

– Process administer your entry registration for a competition.

– Process your entry proposal submission.

– Process your competition entry fee payments.

– Perform communications realting to competition result and winners notification.

– Confirm eligibility for competition entry.

– Confirm identity and eligibility for prizes and fund distribution.

– Provide you with the latest update on competition and other marketing information from us (not from any third-parties).

– Publication of selected and winning project details which may include full name, team name, company, instituition, country on our website, with selected publications and on our various social media accounts.

– Comply and satify certain legal and government requirements by law.

– Comply legal law enforcement request.

How we use your personal data

We use the personal data that we generally collect to manage and administer competition entry and proposal submissions.

We may also use personal information to

– Communicate with you

– Respond to information or support requests from you

– Inform you of new competitions  

– Inform you of updates to a competition

– Check and assess potential risk of fraud, misuse or misrepresentation

Do Not Track Requests

We do not track you outside the website and should any ‘Do Not Track’ indicators from your browser.

Legal Basis for Collecting Your Personal Data

We collect and otherwise processes your personal data through our data controller on the following legal bases:

Registering to enter a competition and submitting a project proposal based on our Competition Terms and Conditions as required to administer your entry and participation in the competition.

We may be required to collect and retain certain information about you and your interactions with us where it is necessary for tax, law enforcement, security or other statutory compliance requirements purposes.

We may collect your personal data for our Legitimate interests which may include our business development, expansion, promotion and marketing activities


Google Analytics
These cookies are used to collect information about how visitors use our Website and Services. We use the information to compile reports and to help us improve our website. The cookies collect information in an anonymous form, including the number of visitors or users to the website, where visitors have come to the site from and the pages they visited on our website. Please see overview of privacy policy on google analytics service.
To opt out of being tracked by Google Analytics across other websites or mobile apps visit:

Who we share your data with

We DO NOT share, sell or rent your personal data we collect with any third-parties other than within our organisation. We may share non-personal data on our website and services with third parties such as contest sponsors, winners details with selected publications and for promotional and marketing purposes.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user account. All users can see, edit, or delete their personal information at any time (except they cannot change their username/login name). Website administrators can also see and edit that information.

When users register or apply to enter for a competition, we will maintain your personal information for our records and for administering your entry until a request is received to have such information deleted – excluding that required to be maintained by law.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you are resident within the European Union, you have the right to access information we hold about you and to also to request that your information be corrected, updated, or deleted.

Additionally, as a European Union resident, we hereby inform you that we require processing of your information in order to fulfil agreements we may have with you, or to pursue our legitimate business interests as listed herein.

Where we send your data

We collect, store and process your information within the United Kingdom.
Visitor comments may be checked through an automated spam detection service.

However, We may be required to transfer your personal data to the certain third parties such as:

–  Data storage or security service providers and other third parties who assist us in the performance and maintainace our services;

–  Transfer or sell of the brand to a new legal entity.

– Law enforcement or government body (with the appropriate permit) or due to statutory requirements.

Links to other websites

Our Website and Services may contain links to other website, platform, associated services, equipment suppliers, contest sponsors or other third parties promotions but they do not constitute our endorsement, partnership or affiliation with that third party. Those third party website or platform will have their own privacy and data policy which we encourage you to read carefully.


Our Website and Services is not directed at or for use by anyone under the age of 18 years (eighteen years). Should we become aware that any personal information has been collected on the Website and Service from a minor under age of 13, the registration account will be immediately terminated and deleted. If you suspect or believe that we have collected information from a minor or a user is under the age of 13 on the website and Services, please contact us at

Additional information

How we protect your data

Our website and services are deployed within a secure layer to increase security of data transfer between your web browser and our website. You will see the (HTTPS) and padlock symbol in your web browser web address bar to protect your information against loss, modification or malicious use.

Although such security measures are applied by us to protect confidential information and ensure appropriate security, we can not guarantee that the information transmitted over the internet or your network connection is safe.

Payment security

All debit/credit transactions are handled using a secure gateway providers.
We employ administrative, physical, and electronic controls designed to protect your data from unauthorised access and abuse.

What data breach procedures we have in place

Where a data security breach occurs or we suspect a system compromise, we may contact you to advice a change of any passwords and we may install additional preventive protective measures.

What third parties we receive data from

We may used google analytics to tell us about traffic source and other third-party source to help us downloads and conversions to our Platform and Services.

What automated decision making and/or profiling we do with user data

We do not perform any automated decision making or profiling from user data you provide to us.

Industry regulatory disclosure requirements

If you reside in the EU, your personal data will be processed under the General Data Protection Regulation (“GDPR”).


As this Privacy Policy change from time to time to reflect regulatory, legal or operational requirements, we will notify you through notifications on the website and services or other means as required by the applicable law. We recommend that you regularly check and review the Privacy Policy.

Contact Us

Any inquiries, questions or requests regarding to this policy or compliants should be addressed to

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